Launched in Oct. 2007, Xpenser (see note 1) is a financial tool designed for tracking items for business expense reports. Monthly traffic is about 6,000 unique visitors according to Compete.

To understand Xpenser, visualize how Mint works, then think of the opposite.

• Mint is full automated; Xpenser is all one-off data entry.
• Mint has graphics that will blow you away; Xpenser has lists.
• Mint requires you to divulge your banking usernames and passwords; Xpenser just needs your email address.
• With Mint, you can track your bank accounts, investment accounts and net worth; Xpenser only helps you submit your next expense report.

Xpenser’s mission from its website:

We were fed up with how painful expense reports and tracking were. After many experiments we found a workable solution: record expenses as soon as they happen and forget about them.

How it works
After a registration process that requires no more than your email address, you can begin immediately submitting expenses to the service via:

• Email by sending a message to e@xpenser.com with the free-form expense listed in the subject line
• iPhone optimized site (see inset); it’s not in the App Store, but you can add an Xpenser button to your iPhone by navigating to the Xpenser website and pressing the + button
• SMS by sending a text message to 66937 (MOZES), using “exp” followed by the free-form expense description
• Voice via Jott or Dial2Do (both free services)
• Twitter via direct message from your registered Twitter account
• IM via Yahoo Messenger, AOL Messenger, MSN Messenger, or Google Talk
• Browser search box in Firefox or IE 7+ (see below)
• Secure website via standard input form

Once the expenses are collected, users go online and move each expense to the appropriate report. Transaction amounts and descriptions can be edited.

The company is building open APIs, so developers, including banks, can use the service to kick-start their own personal finance tools. The company says it will build premium fee-based versions with long-term archives along with other features.

Xpenser competes directly with Expensify (see note 2), a company that will be demo’ing at our upcoming FinovateStartup conference.

Data entry via the browser search box
Although, it’s not a core piece of the program, I was perplexed when I saw that one of the methods of entering expense data into your Xpenser account was through the “search box.” That was probably what convinced me to sign up for the account.

Here’s how it works in Firefox (also works in IE 7+ and any browser that supports OpenSearch):

• Navigate to the Xpenser website
• Click on the drop-down area next to the browser search box
• Add Xpenser as a “search engine”
• Then simply type the expense amount and description in the search box making sure that Xpenser is the selected as search engine (see second screenshot below), and press enter; Xpenser recognizes your account through cookies and adds the “search term” to your data file

That feature is so clever, it’s almost creepy. I’m not sure a bank would want to use this feature since it could capture any search term the user inadvertently input while the bank’s “search engine” was selected in the browser search box. 

Xpenser main account page (30 March 2009)

Input via the browser search box (30 March 2009)

                     

Notes:
1. Not to be confused with FinovateStartup alum, Expensr, now part of Strands.

2. Expensify has abandoned the decoupled debit business model it was using when we wrote about it’s launch last fall (previous post).  It now offers the choice of a prepaid MasterCard or an American Express-issued card.

3. For more information, see our Online Banking Report on Personal Finance Features for Online Banking and our Online Banking Report on Social Personal Finance.